HR Coordinator & Office Administrator


Full Time
Canada – Concord, ON
Posted 3 weeks ago
  • Maintain a professional appearance, demeanor and attitude that fosters and promotes a positive and safe work environment.

Human Resources:

  • Using all available resources and working with management, coordinate the full scope of recruitment, hiring and on-boarding process of employees (perm/temp/contract) to provide the level of competency necessary for the efficient operation of all departments.
  • Working with Corporate HR, legal and site management, assist with the processing of employee terminations as required.
  • Provide general guidance and direction re HR matters to employees and management.
  • Working with CSR Manager and Distribution Coordinator, assist with the maintenance of the health and safety program to ensure a healthy and safe operation and compliance with all government regulatory requirements.
  • Develop new and/or maintain current policies and procedures to ensure compliance with statutory regulations and company guidelines, working with site management and corporate HR.
  • Working with various government agencies regarding HR legislative requirements to ensure compliance.
  • Manage and maintain HRIMS system to ensure data is current and up-to-date.
  • Liaise with corporate payroll team to ensure all payroll data (hires, terms, biweekly) is submitted, reviewed and approved in a timely manner.
  • Conduct bi-weekly payroll audits to ensure data and changes were processed accurately, timely and as directed.
  • Manage WSIB reporting and claims to ensure all communication and documents are reported and responded to within guidelines
  • Liaise with corporate payroll team to ensure monthly Ontario WSIB premiums are processed within specified time frames, as well as annual provincial premiums are prepared and submitted as required.
  • Deploy and manage company HR programs and initiatives (ie performance reviews, incentive plans, succession planning, code of conduct, employee survey, etc.) to applicable employees as directed.
  • Plan, coordinate and evaluate the training and development initiatives for employees, as required. Ensure training sessions are provided as related to HR policies and procedures and government legislation updates.
  • Prepare Monthly Corporate HR Key Performance Measures as directed.
  • Create new or update current job descriptions for internal roles and conduct research to ensure all criteria is current and accurate.
  • Working with input from site management to prepare annual salary budgets, which include the company’s portion of statutory payroll remittances, and submitted within timelines provided by Finance.
  • Manage and track employee attendance and prepare annual vacation schedules for management and employees.
  • Participate in corporate HR weekly, monthly and quarterly skype meetings as required.

Facility Management

  • Act as a first point of contact and provide general information to employees, clients, customers and the public relating to their questions, concerns, or suggestions; Light Reception Duties
  • Coordinate any required general facility maintenance or improvement projects, as required.
  • Manage office cleaning vendors to ensure expectations are being met.
  • Liaise with the facility landlord to ensure all site functional needs are met in a timely manner.
  • Maintain and monitor office supply and kitchen supply inventory levels, place orders as required; and arrange for site services within the office, as needed.
  • Monitor all facility bulletin boards to ensure are current and up to date as per management requests.
  • Facilitate administration of facility Master Key and Security Swipe Card Systems and logs.
  • Issue building and office entry fobs and keys to authorized employees and maintain an updated log for security purposes.  Retrieve and log all fobs and keys for terminated employees.
  • Maintain visitor log and supply of badges for the facility.
  • Review, evaluate and recommend improvements to office environment on a regular basis.

Administrative Support:

  • Concur Site Travel Coordinator. Coordinate and schedule all domestic and international travel and related arrangements for Dayco Canada as required.
  • Coordinate details for employee and customer special events programs ie Annual Awards Dinner, Employee Appreciation lunches, special occasion and holiday lunches and off-site conferences or meetings.
  • Assist site management with various types of administrative support, as needed.
  • Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
  • Maintain updated site internal and external contact listings and distribute as required.
  • Managing and updating the new customer contract record keeping process
  • Assist in preparing electronic or manual presentation material as requested by Director of Aftermarket or as needed.
  • Organize good will tributes to customers or employees.
  • Administration and updating of CPSA membership
  • Organize, maintain, and coordinate office and accounting records and files.
  • Photocopy, scan and organize documents for distribution, mailing, binding, and filing.
  • Liaise with other departments, organizations and associations on behalf of the management.
  • Other duties, as assigned by management.
Educational Experience:       ☒ High School Diploma   ☒ Community College Diploma   ☐ Bachelor’s Degree       ☐ Master’s Degree
Field of Study/Technical Certifications: Human Resources certificate or in program; Business or administrative certificate preferred;
Minimum # of Years of Experience: 2
Required PC Skills:  

☒ Word        ☒ Excel        ☒ PowerPoint       ☒ Outlook        ☐ Other: AS400 System


Job Features

Job CategoryBack Office

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